Project Management Professional (PMP):PeopleNTech

Project Management Professional (PMP)

The Project Management Institute (PMI) offers a professional certification for project managers, known as the Project Management Professional (PMP)®. PMI’s professional certification examination development processes stand apart from other project management certification examination development practices. PMI aligns its process with certification industry best practices, such as those found in the Standards for Educational and Psychological Testing. The PMP® certification is also accredited against the internationally recognized ISO 17024 standard.1


A key component of this process is that organizations wishing to offer valid and reliable professional credentialing examinations are directed to use a Role Delineation Study (RDS) or Job Task Analysis (JTA) as the basis for the creation of the examination. This process utilizes knowledge and task- driven guidelines to assess the practitioner’s competence, and determine the levels of salience, criticality, and frequency of each of the knowledge, tasks and skills required to perform to the industry-wide standard in the role of a project manager.

In this year’s update to the PMP, PMI conducted a Global Practice Analysis market research study, which produced a number of trends in the profession previously unaddressed in the PMP exam. These trends were used as inputs into the Job Task Analysis and ensure the validity and relevance of the PMP examination. Validation assures the outcome of the exam is, in fact, measuring and evaluating appropriately the specific knowledge and skills required to function as a project management practitioner. Thus, the Job Task Analysis guarantees that each examination validly measures all elements of the project management profession in terms of real settings.

PMP certification holders can be confident that their professional certification has been developed according to the best practices of test development and based upon input from the practitioners who establish those standards.

The PMP examination is a vital part of the activities leading to earning a professional certification, thus it is imperative that the PMP examination reflect accurately the practices of the project management practitioner. All the questions on the examination have been written and extensively reviewed by qualified PMP certification holders and tracked to at least two academic references. These questions are mapped against the PMP Examination Content Outline to ensure that an appropriate number of questions are in place for a valid examination. 

PMI retained Alpine Testing Solutions to develop the global PMP Examination Content Outline. Alpine Testing Solutions provides psychometric, test development, and credential management solutions to credentialing and educational programs.

 Finally, there are noticeable differences between this updated PMP Examination Content Outline and A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Sixth EditionWhile there are some commonalities, it is important to note that the volunteer taskforce involved in the study described previously were not bound by the PMBOK® Guide. The taskforce members were charged with outlining critical job tasks of individuals who lead and direct projects based on their experience and pertinent resources.

 

EXAM CONTENT OUTLINE

The following table identifies the proportion of questions from each domain that will appear on the examination.

Domain
Percentage of Items on Test
I. People
42%  
II. Process 50%
III. Business Environment8%
Total
100%

Important note: The research conducted through the Job Task Analysis validated that today’s project management practitioners work in a variety of project environments and utilize different project approaches. Accordingly, the PMP certification will be reflective of this and will incorporate approaches across the value delivery spectrum. About half of the examination will represent predictive project management approaches and the other half will represent agile or hybrid approaches. Predictive, agile, and hybrid approaches will be found throughout the three domain areas listed above and are not isolated to any particular domain or task.

DOMAINS, TASKSAND ENABLERS

In this document you will find an updated structure for the PMP Examination Content Outline. Based on feedback from customers and stakeholders, we have worked on simplifying the format so that the PMP Examination Content Outline is easier to understand and interpret.

On the following pages you will find the domains, tasks, and enablers as defined by the Role Delineation Study.

Domain: Defined as the high-level knowledge area that is essential to the practice of project management.

      Tasks: The underlying responsibilities of the project manager within each      domain area.

Enablers: Illustrative examples of the work associated with the task. Please note that enablers are not meant to be an exhaustive list but rather offer a few examples to help demonstrate what the task encompasses.

Following is an example of the new task structure:

 Task statement     Manage conflict

                                     Interpret the source and stage of the conflict

Enablers                   Analyze the context for the conflict

                                    Evaluate/recommend/reconcile the appropriate conflict resolution solution

DOMAIN I: PEOPLE—42%

 

Task 1:  Manage conflict

  •  Interpret the source and stage of the conflict
  •  Analyze the context for the conflict
  •  Evaluate/recommend/reconcile the appropriate conflict   resolution solution

Task 2:  Lead a team

  • Set a clear vision and mission
  • Support diversity and inclusion (e.g., behavior types, thought process)
  • Value servant leadership (e.g., relate the tenets of servant leadership to the team)
  • Determine an appropriate leadership style (e.g., directive, collaborative)
  • Inspire, motivate, and influence team members/stakeholders (e.g., team contract, social contract, reward system)
  • Analyze team members and stakeholders’ influence
  • Distinguish various options to lead various team members and stakeholders     

Task 3: Support team performance 

  • Appraise team member performance against key performance indicators
  • Support and recognize team member growth and development
  • Determine appropriate feedback approach
  • Verify performance improvements

Task 4: Empower team members and stakeholders 

  • Organize around team strengths
  • Support team task accountability
  • Evaluate demonstration of task accountability
  • Determine and bestow level(s) of decision-making authority

Task 5: Ensure team members/stakeholders are adequately trained

  • Determine required competencies and elements of training
  • Determine training options based on training needs
  • Allocate resources for training
  • Measure training outcomes 

Task 6: Build a team

  • Appraise stakeholder skills
  • Deduce project resource requirements
  • Continuously assess and refresh team skills to meet project needs
  • Maintain team and knowledge transfer

Task 7 Address and remove impediments, obstacles, and blockers for the team

  • Determine critical impediments, obstacles, and blockers for the team
  • Prioritize critical impediments, obstacles, and blockers for the team
  • Use network to implement solutions to remove impediments, obstacles, and blockers for the team
  • Re-assess continually to ensure impediments, obstacles, and blockers for the team are being addressed

Task 8: Negotiate project agreements

  • Analyze the bounds of the negotiations for agreement
  • Assess priorities and determine ultimate objective(s)
  • Verify objective(s) of the project agreement is met
  • Participate in agreement negotiations
  • Determine a negotiation strategy

Task 9: Collaborate with stakeholders

  • Evaluate engagement needs for stakeholders
  • Optimize alignment between stakeholder needs, expectations, and project objectives
  • Build trust and influence stakeholders to accomplish project objectives 

Task 10: Build shared understanding 

  • Break down situation to identify the root cause of a misunderstanding
  • Survey all necessary parties to reach consensus
  • Support outcome of parties' agreement
  • Investigate potential misunderstandings

Task 11: Engage and support virtual teams

  • Examine virtual team member needs (e.g., environment, geography, culture, global, etc.)
  • Investigate alternatives (e.g., communication tools, colocation) for virtual team member engagement
  • Implement options for virtual team member engagement
  • Continually evaluate effectiveness of virtual team member engagement

Task 12: Define team ground rules

  • Communicate organizational principles with team and external stakeholders
  • Establish an environment that fosters adherence to the ground rules
  • Manage and rectify ground rule violations

Task 13: Mentor relevant stakeholders

  • Allocate the time to mentoring
  • Recognize and act on mentoring opportunities 

Task 14: Promote team performance through the application of emotional intelligence 

  • Assess behavior through the use of personality indicators
  • Analyze personality indicators and adjust to the emotional needs of key project stakeholders

DOMAIN II: PROCESS—50%

 

Task 1: Execute project with the urgency required to deliver business value

  • Assess opportunities to deliver value incrementally
  • Examine the business value throughout the project
  • Support the team to subdivide project tasks as necessary to find the minimum viable product

Task 2:  Manage communications

  • Analyze communication needs of all stakeholders
  • Determine communication methods, channels, frequency, and level of detail for all stakeholders
  • Communicate project information and updates effectively
  • Confirm communication is understood and feedback is received

Task 3:  Assess and manage risks

  • Determine risk management options
  • Iteratively assess and prioritize risks

Task 4:  Engage stakeholders 

  • Analyze stakeholders (e.g., power interest grid, influence, impact)
  • Categorize stakeholders
  • Engage stakeholders by category
  • Develop, execute, and validate a strategy for stakeholder engagement

Task 5: Plan and manage budget and resources

  • Estimate budgetary needs based on the scope of the project and lessons learned from past projects
  • Anticipate future budget challenges
  • Monitor budget variations and work with governance process to adjust as necessary
  • Plan and manage resources

Task 6: Plan and manage schedule

  • Estimate project tasks (milestones, dependencies, story points)
  • Utilize benchmarks and historical data
  • Prepare schedule based on methodology
  • Measure ongoing progress based on methodology
  • Modify schedule, as needed, based on methodology
  • Coordinate with other projects and other operations

Task 7 Plan and manage quality of products/deliverables

  • Determine quality standard required for project deliverables
  • Recommend options for improvement based on quality gaps
  • Continually survey project deliverable quality

Task 8: Plan and manage scope

  • Determine and prioritize requirements
  • Break down scope (e.g., WBS, backlog)
  • Monitor and validate scope

Task 9: Integrate project planning activities

  • Consolidate the project/phase plans
  • Assess consolidated project plans for dependencies, gaps, and continued business value
  • Analyze the data collected
  • Collect and analyze data to make informed project decisions
  • Determine critical information requirements

Task 10:  Manage project changes

  • Anticipate and embrace the need for change (e.g., follow change management practices)
  • Determine strategy to handle change
  • Execute change management strategy according to the methodology
  • Determine a change response to move the project forward

Task 11:  Plan and manage procurement

  • Define resource requirements and needs
  • Communicate resource requirements
  • Manage suppliers/contracts
  • Plan and manage procurement strategy
  • Develop a delivery solution

Task 12:  Manage project artifacts

  • Determine the requirements (what, when, where, who, etc.) for managing the project artifacts
  • Validate that the project information is kept up to date (i.e., version control) and accessible to all stakeholders
  • Continually assess the effectiveness of the management of the project artifacts

Task 13: Determine appropriate project methodology/methods and practices

  • Assess project needs, complexity, and magnitude
  • Recommend project execution strategy (e.g., contracting, finance)
  • Recommend a project methodology/approach (i.e., predictive, agile, hybrid)
  • Use iterative, incremental practices throughout the project life cycle (e.g., lessons learned, stakeholder engagement, risk)

Task 14: Establish project governance structure

  • Determine appropriate governance for a project (e.g., replicate organizational governance)
  • Define escalation paths and thresholds

Task 15: Manage project issues

  • Recognize when a risk becomes an issue
  • Attack the issue with the optimal action to achieve project success
  • Collaborate with relevant stakeholders on the approach to resolve the issues

Task 16:  Ensure knowledge transfer for project continuity

  • Discuss project responsibilities within team
  • Outline expectations for working environment
  • Confirm approach for knowledge transfers

Task 17:  Plan and manage project/phase closure or transitions

  • Determine criteria to successfully close the project or phase
  • Validate readiness for transition (e.g., to operations team or next phase)
  • Conclude activities to close out project or phase (e.g., final lessons learned, retrospective, procurement, financials, resources)

Domain III: BUSINESS ENVIRONMENT-8%

 

Task 1 Plan and manage project compliance

  • Confirm project compliance requirements (e.g., security, health and safety, regulatory compliance)
  • Classify compliance categories
  • Determine potential threats to compliance
  • Use methods to support compliance
  • Analyze the consequences of noncompliance
  • Determine necessary approach and action to address compliance needs (e.g., risk, legal)
  • Measure the extent to which the project is in compliance

Task 2 Evaluate and deliver project benefits and value

  • Investigate that benefits are identified
  • Document agreement on ownership for ongoing benefit realization
  • Verify measurement system is in place to track benefitsEvaluate delivery options to demonstrate value
  • Appraise stakeholders of value gain progress

Task 3 Evaluate and address external business environment changes for impact on scope

  • Survey changes to external business environment (e.g., regulations, technology, geopolitical, market)
  • Assess and prioritize impact on project scope/backlog based on changes in external business environment
  • Recommend options for scope/backlog changes (e.g., schedule, cost changes)
  • Continually review external business environment for impacts on project scope/backlog

Task 4 Support organizational change 

  • Assess organizational culture
  • Evaluate impact of organizational change to project and determine required actions
  • Evaluate impact of the project to the organization and determine required actions
Clients PeopleNTech
Clients PeopleNTech
Clients PeopleNTech
Clients PeopleNTech
Clients PeopleNTech
Clients PeopleNTech
Clients PeopleNTech
Clients PeopleNTech